Cash Application

Payment in. Journal entries posted. Invoice closed.

The moment a payment comes in, Payra posts every journal entry automatically. Revenue, processing fees, expenses, all split out correctly and posted to the right accounts in your general ledger. The invoice is marked paid and your books reflect reality before your team even knows the payment came in.

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Main chalenges

Every payment you collect creates accounting work. Most of it is completely manual.

Journal entries, fee allocations, invoice updates, and subsidiary ledgers. Done manually, it is slow, error-prone, and always behind. Done with Payra, it just happens.
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Journal entries posted manually after every payment
Someone on your accounting team has to sit down, pull the payment details, and manually post the entries. Multiply that by your invoice volume and it becomes one of the biggest time sinks in your entire AR process.
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Card fees & processing costs have to be split out by hand
The gross payment comes in and someone has to manually separate the net revenue from the processing fee and post each one to the right account. It is tedious, it is repetitive, and it happens every time a customer pays by card.
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Multiple entities means the same manual work multiplied
If your business runs subsidiaries or multiple entities, every payment across every entity needs its own entries posted to the right sub ledger. The complexity scales fast and so do the errors.
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Invoices stay open long after the payment was actually collected
Cash is in the bank but the invoice is still showing open in the ERP because nobody has had time to post the entries yet. Your AR aging report does not reflect reality and your team is working from stale data.
How it works

Configured once during onboarding. Automatic from that point forward.

Your GL accounts, fee structures, and sub ledger mappings are all set up during onboarding. Once they are in, Payra handles every entry on every payment without anyone having to touch it.

1. Every journal entry posted automatically the moment payment comes in

Revenue, processing fees, and any associated expenses are split out and posted to the correct GL accounts automatically. No manual entry, no delay, no catching up at end of month. The invoice is marked paid and your ledger is current in real time.

2. Processing fees posted as a separate expense line, every time

Payra automatically splits the gross payment into net revenue and processing expense and posts each to the right account. Your P&L is always accurate, your fee tracking is always clean, and nobody has to do the math by hand.

3. Sub ledger support for subsidiaries and multiple entities

Running multiple entities or subsidiaries under one instance? Payra handles sub ledger posting for each one automatically. Every payment routes to the right entity, the right accounts, and the right ledger without anyone having to manage it manually.
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Every part of the payment cycle covered.

Cash Application

Every payment triggers the correct journal entries, splits out fees, and marks the invoice paid without anyone touching it.

Credit Management

Digital credit applications with bureau data pulled automatically and credit balances reflected in real time everywhere.

Physical & Virtual Terminals

Accept card, ACH, and check at the counter, job site, or over the phone with every transaction posting to your ERP automatically.

Custom Notifications

Automated reminders on a cadence you control, sent by email and text, until the invoice is paid.

Client Portal

A branded self-service portal where customers pay, view statements, and manage documents without calling your team.

Smart Invoicing

Your actual ERP invoice delivered with a payment link, by email, text, and client portal automatically.

Whatever ERP you’re running we can integrate

Why Payra

Enterprise-grade, built to move transactions of any size

Invoices go out, payments come in, and client notifications run themselves, all without a single export, login, or spreadsheet.

40%

Reduction in DSO

3 weeks

Average time to go fully live

99%

Automatic cash application match rate

75%

Reduction in customer calls and follow-ups

Case Study
2
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How Mabry Brothers cut collection times by 50% using Payra

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How CBG Draft Services reduced debt with Payra

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The real cost of waiting 83 days to get paid by your contractor customers

Security

Enterprise-grade security. Built in from day one.

Your data is protected, your transactions are secure, and your customers can trust the experience on every interaction.

FAQs

How does automated cash application work with my ERP?

Payra sits natively inside your ERP so incoming payments are matched to open invoices and posted automatically without manual re-entry or a separate reconciliation tool bolted on top. The journal entries are mapped to the according ledger and accounts.

How long does it take to close the books each month?

Customers using Payra typically cut days off their close because cash is applied in real time as it's received, instead of batched and reconciled at month-end.

Will this replace our existing accounting team's workflow, or work alongside it?

Payra automates the repetitive matching and posting work so your team can focus on other tasks. It's built to fit into how your accounting team already works inside the ERP, not replace their judgment.

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See how Payra works inside your ERP

15 minutes. No commitment. We'll show you the exact integration with your ERP and a realistic path to go live.

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